Transaction Coordination FAQ

A transaction coordinator (TC) manages the administrative side of a real estate transaction from executed contract to closing. That includes tracking every contractual deadline, collecting and distributing documents, chasing signatures, scheduling inspections and appraisals, coordinating with lender, title and escrow, delivering required disclosures, and assembling and submitting the file for broker compliance review. A coordinator does not negotiate terms, set price, or give licensed real estate or legal advice. Read the full explainer.

Everything between execution and cleared compliance. AI parses the contract within minutes; a coordinator verifies every date, introduces all parties within one business day, then actively drives earnest money, disclosures, inspection, repair negotiation, appraisal, loan commitment, title, HOA documents, walkthrough, signing and funding — then audits and submits the compliance file.

Both, plus dual agency and intermediary transactions where you represent both sides.

Yes. New construction runs a different sequence (builder contracts, milestone draws, long timelines) and we track it accordingly. Land and lease transactions are quoted individually because the document sets vary a lot.

With your approval, yes — for scheduling, document requests and timeline updates. Anything touching terms, price, negotiation or advice comes back to you.

48 states. Each has its own task list, form set and compliance checklist. Find your state.

It depends on the state and on the work performed. Broadly, unlicensed coordinators may do administrative and clerical work — tracking dates, collecting documents, scheduling, data entry. Discussing contract terms, negotiating, soliciting business or advising on the transaction generally requires a license. Our coordinators work strictly within administrative scope. Confirm the specific rules with your state real estate commission and your broker. State-by-state breakdown.

Two layers. The ReBillion engine carries state-specific compliance logic for Arizona, California, Colorado, Florida, Georgia, Illinois, Minnesota, New York, Pennsylvania and Texas. Every other state runs on a coordinator checklist we maintain against the state's form set and commission rules. Coordinators are assigned by state familiarity, not round-robin.

Yes — yours, not a generic one. We load your brokerage's required document list during onboarding and audit against it every time.

Yes: SkySlope, Dotloop, zipForms, Paperless Pipeline, Open To Close, Lone Wolf and most proprietary brokerage portals.

Nationally, roughly $300–$800 per file, with most standard residential transactions between $350 and $550. Simply Closed starts at $500 per side for contract-to-close, $350 per listing, and $350 per file for compliance-only review. Full rate card.

At closing, in almost every case. We invoice through title or escrow so the fee comes out of the transaction at funding rather than out of pocket at contract.

In most cases there is no fee on a transaction that doesn't close. Listing work already performed may be billable if a listing is withdrawn, and we'll always discuss it before invoicing.

None of the three. Pay per file, cancel any time, no term.

Yes. Consistent volume moves you onto tiered pricing; teams and brokerages get rates modelled against actual file counts. Brokerage pricing.

It reads the executed contract and every addendum, extracts parties, terms, financing and all dates — including dates the contract calculates rather than states — builds a state-specific task list and calendar from what it found, and flags missing signatures, blank required fields and dates that don't reconcile. Full detail.

A human catches it. Every extracted date is verified against the source document by a coordinator before it drives anything. That verification step is the reason this model is safe to use.

No. Documents are processed to run your transaction. We don't sell your data, share it outside the transaction, or contribute it to public model training.

No. The technology sits behind the service. You keep working the way you work now — nothing to install, no seat licence, no training.

Pure-AI tools are cheaper per file — and nobody is accountable when a date is wrong. The realistic comparison is AI-assisted human coordination against manual human coordination, where the AI-assisted version costs about the same and turns around faster. Full comparison.

Book a 20-minute discovery call, or send us your details and we'll come back with a quote. Onboarding takes about twenty minutes and your first file can be submitted the same day.

AI parsing starts within minutes. A coordinator has verified the file and sent introductions within one business day.

Yes — a named coordinator with a named backup, not a ticket queue.

A written weekly summary per file, plus phone or text immediately for anything needing your decision. Whatever your brokerage platform is, the live file is visible to you there too.

Your brokerage's compliance checklist, the states you work in, your preferred systems, and how you want to be contacted. That's it.