{"id":15,"date":"2026-08-14T09:00:00","date_gmt":"2026-08-14T15:00:00","guid":{"rendered":"http:\/\/simplyclosed.rebillionai.com\/blog\/?p=15"},"modified":"2026-09-03T05:55:12","modified_gmt":"2026-09-03T11:55:12","slug":"transaction-coordinator-cost-in-house-vs-flat-fee-2026","status":"publish","type":"post","link":"https:\/\/simplyclosed.com\/blog\/transaction-coordinator-cost-in-house-vs-flat-fee-2026\/","title":{"rendered":"Transaction Coordinator Cost: In-House vs Flat Fee (2026)"},"content":{"rendered":"

Every fall, transaction coordinator cost<\/strong> becomes the line item Texas brokerage owners argue about at the Monday budget meeting. Hire in-house, keep dumping it on agents, or pay per file? Here is the math with no thumb on the scale, run on a brokerage doing 100 sides a year.<\/p>\n

Quick answer:<\/strong> An in-house transaction coordinator typically costs $45,000-$60,000 a year in salary, plus roughly 25-30% more in taxes, benefits, software, and management time, which works out to about $700 per file at 100 sides. Outsourced coordination is a flat per-file fee, and in most cases there is no coordination fee if the deal doesn’t close.<\/p>\n

How much does an in-house transaction coordinator cost?<\/h2>\n

Start with salary: a competent full-time TC in most Texas metros lands somewhere in the $45,000-$60,000 range. Call it $55,000 for the math. Now add what the salary line hides: payroll taxes, benefits, a transaction-management software seat, a desk, and the manager-hours spent hiring, training, and reviewing. A conservative 25-30% load takes the real annual number to roughly $70,000. That is before the two costs nobody budgets. One is turnover, meaning recruiting and retraining when your TC leaves mid-pipeline. The other is coverage: who watches option-period clocks the week your one TC is on vacation?<\/p>\n

What does outsourced transaction coordination<\/a> cost per file?<\/h2>\n

The outsourced model flips the structure: a flat per-file fee instead of a salary, typically paid at closing out of proceeds. At Simply Closed the fee is flat per file (see current pricing<\/a>), and in most cases there is no coordination fee if the deal doesn’t close, with listing work already performed as the honest carve-out. That last part matters more than the sticker, because your transaction coordinator cost<\/strong> attaches to revenue events instead of payroll dates. A slow February costs you almost nothing. A slow February with a salaried TC costs exactly what a busy May does.<\/p>\n

The math on 100 Texas sides<\/h2>\n

Run the comparison on a 100-side year:<\/p>\n